Policies & Procedures

As a school, we have to document a number of policies that set out how we work. These clarify our approaches, processes and responsibilities relating to practicalities and possible sensitive issues.

1. Admission Policy

Riviera takes pride in delivering quality but affordable education. We focus on nurturing morally upright and academically competent individuals who will be productive in society and by extension the world at large. Our admission policy is as follows;

  1. Nationality and Visa Status: All International students that wish to get admission at Riviera must have a valid passport. The school, through the Liaison Officer, processes the Student visa and where need be – the parent/guardian will be informed in case of any fees required at the immigration office. It is convenient to note that such fees are paid separately and not as part of the tuition and boarding fees.
  2. Language Proficiency: Learners who wish to join the school and are NOT fluent in both spoken and written English will be required to join the Language class for one term. Assessment is made at the end of the term and a recommendation is issued based on the performance on whether one is fit to proceed to join the relevant class.

Riviera uses ENGLISH as a basic medium of instruction and assessment.

  1. Academic Performance: On/Before admission we will require transcripts or academic records from previous schools to evaluate the student’s academic performance and placement to the relevant class.
  2. Parental/Guardian Involvement: Occasionally we may require parents/guardians to participate in school activities such as open day, visitation day, seminars, sports, graduation and any other event that is scheduled upon invitation
  3. Interview examination: We do conduct written interviews in MATHS, ENGLISH and APTITUDE tests before admission to gauge the entry behavior and as a basis of knowing where to give support while on campus.

For students joining O Level and A Level. Siting for one SCIENCE subject of their choice is a requirement.

2. Alcohol, Smoking and Drugs Policy

Riviera is committed to promoting a safe environment in which good citizenship and respect for the law can flourish. It is important to deliver a clear, consistent, moral framework that promotes the integrity of our community and gives all our pupils the understanding and self-confidence to reject illegal drugs and substances.

The educational, physical, mental, social and moral welfare of all students is the school’s priority.

 No student is expected to, or permitted to, consume alcohol, smoke or take non-prescribed drugs in any circumstances.’ “Involvement with illegal drugs” includes possession, use, supplying and dealing with illegal controlled drugs or substances resembling illegal controlled drugs

We cherish and promote an alcohol and drug free atmosphere through establishing and adopting policies that seek a campus environment free of these substances.

This policy aims to:

 Acknowledge and clarify the school’s role in preventing the misuse of drugs and drug education and ensure it is appropriate to pupils’ needs;

  • provide information about procedures in response to drug-related incidents;
  • provide guidance to teachers, support staff and governors;
  • have clear procedures for responding to drug-related incidents and applying appropriate sanctions.


The following inappropriate behaviours automatically lead to strict corrective measures which include suspension and expulsion.

  • Possession or smoking of cigarettes and tobacco.
  • Possession of smoking accessories such as match boxes or lighters.
  • Possession or use of alcohol.
  • Possession, sale, use or smoking of illicit substances like marijuana, cocaine etc.
3. Anti Bullying Policy

What is Bullying?

Bullying can be verbal, physical or psychological. It can happen face to face or through cyberspace. Some examples are:


  • Hitting another person.
  • Ganging up on someone.
  • Pushing, shoving or tripping someone up to cause harm or embarrassment.
  • Hiding or damaging someone’s property.


  • Sneering at someone or encouraging others to do the same.
  • Constant criticism from someone because of the way they look or behave
  • Leaving someone out of games or conversations
  • Being unkind or aggressive; no swearing must take place.
  • Making it clear you do not like someone and asking others to follow your lead

Riviera high School expects all members of the school community to treat other people with courtesy and respect. Everyone has the right to be safe and secure, whether at school or elsewhere, and to be protected when vulnerable, so that all may flourish without fear of unfair treatment or harassment. The school’s approach to bullying is clear: it is always unacceptable. It damages children and the school will therefore do all it can to prevent it.

Riviera high School prides itself on its respect and mutual tolerance. Parents/guardians have an important role in supporting Woodbridge School in maintaining high standards of behaviour. It is essential that School, homes have consistent expectations of behaviour, and that they co-operate closely together.

Bullying, harassment, victimisation and discrimination will not be tolerated. We treat all our pupils and their parents fairly and with consideration and we expect them to respect the staff, the School and each other in return. All forms of bullying are unacceptable at our school and any instances will be recorded and, where appropriate, will result in disciplinary action. Riviera high School regards bullying as a most unpleasant aspect of life in any society and undertakes to prevent it in the School community.

4. Closed Circuit Television Policy (CCTV Policy)

The purpose of this policy is to regulate the management and operation of the Closed Circuit Television (CCTV) System at Woodbridge School (the School). It also serves as a notice and a guide to data subjects (including pupils, parents, staff, volunteers, visitors to the School and members of the public) regarding their rights in relation to personal data recorded via the CCTV system (the System).

All fixed cameras are in plain sight on the School premises and the School does not routinely use CCTV for covert monitoring or monitoring of private property outside the School grounds.

The School’s purposes of using the CCTV system are set out below and, having fully considered the privacy rights of individuals, the School believes these purposes are all in its legitimate interests. Data captured for the purposes below will not be used for any commercial purpose.

Complaints and queries 

Any complaints or queries in relation to the School’s CCTV system, or its use of CCTV, or requests for copies, should be referred to the Operations supervisor

5. Educational Visits Policy - Off campus procedures

Only in exceptional circumstances will the school give consent for a learner to leave school during term. If an urgent need arises, your parent/guardian must contact the school in advance and explain the circumstances of the leave out. If granted, your parent/guardian is expected to pick you up and bring you back on the agreed date and time.

Is it important that you parent/guardian speaks with the Deputy Principals or Principal and sign any necessary forms on both occasions. Learners will not be allowed to go home over weekends for weddings, parties, etc.

Parents/ guardians who come to pick up learners MUST possess a security/ visitation card provided by the school. Those who come without them may be denied access to the child (ren).

In addition, all learners’ medical appointments MUST be made on Wednesdays only. Learners should be picked up in the morning and brought back before 5:00pm on the same day.

Arrival and departure of learners


At the start of the term, all learners are expected to report to school between 2:00 to 4:00pm on a given date; this is communicated through the end of term report card.


The end of term date may vary from one term to another depending on our school’s end term program. This is communicated from time to time through circular, parent’s meetings, notices, SMS, emails and WhatsApp.

Learners shall be granted permission to leave the school campus only when accompanied by the parent/ guardian. Only in exceptional cases shall Deputy Principals/Principal allow learners to leave or get back unaccompanied by an adult registered by the school. Such permission shall only be granted at the discretion of the school administration after the parent/guardian writes a letter to the school requesting that their child travel unaccompanied. Learners travelling to and fro school must wear their full school uniform.

Medical visits and leave

Medical care:

Parents should ensure that routine visits to doctors are done during the holidays. In the course of the term, learners are treated by the qualified nursing staff in the school clinic and a visiting school doctor attends Clinic once a week. This team is up and running 24/7.

In the event of failing sick at school, one needs to report to the warden/matron or the school nurse. Nobody is allowed to take bed rest without permission from the matron/warden or school nurse.

The nurse will refer you to the doctor and call your parents to come and pick you up should it be necessary.

Visitation by Parents

  • Your parents/guardians are welcome to visit you on dates organized by the school. These days occur once a month on the First Sunday of every month from 2:00 pm to 5:00pm (Visitation Days)
  • Learners are not allowed in parent’s/guardian’s cars for whatever reason.
  • Parents are not allowed to bring any foodstuff into the school during visitation days. Snacks and juice can be purchased from the canteen during such days.
  • Learners must respect time on visitation days. When the bell is sounded, learners should politely advise parents to leave campus so that they can get engaged in other school programs.

Kindly note that learners who receive any food items from outside will be suspended from school immediately.

6. Fire Safety Policy

Everybody working in the School, staff and students alike must be familiar with the regulations set out below

All buildings have manual break glasses fitted adjacent to final exit doors. By physically breaking the glass, the alarm bell/siren will be activated. Where smoke or heat detectors, the alarm also cover buildings will activate automatically. However, if a fire is discovered in its early stages the manual system must still be operated.

On hearing the Fire Alarm Bell

  • Close all doors and windows where practical.
  • Evacuate the building in a quick but orderly manner and go to the Fire Assembly Point (FAP) by the safest route available.

The Fire Assembly Point (FAP)

The Senior School Fire Assembly Point (FAP) for students and their supervising Staff is located in front of the boys dormitory exit gate below the dining hall and behind the girls common room for girls

All non-teaching staff, visitors and contractors and any teaching staff who are not teaching should assemble at the designated emergency points.

Fire escape routes are identified by “Running Man” signs and lead to open air

Selected staff will receive training in the safe operation of portable fire-fighting equipment and the appropriate applications for particular items but for use only in early stages of fire.

Portable fire extinguishers are located in all buildings, but should only be used to clear a path to an exit in case of afire.

Staff should not attempt to extinguish a fire, unless they have been trained to do so and the fire is minor and poses no threat to occupants of the building.

Under no circumstances is the building to be re-entered until the IC has given the “all clear”.

Fire Wardens (FW)

All teaching staff and other staff-supervising students are equipped with the skills of managing and putting off Fire.

7. Uniform Policy – Dress code
  • School uniforms must be worn in a tidy and decent manner.
  • Different uniforms are worn for different purposes (School uniforms for classes, outings or reporting back to school, sports uniforms for sports/games and sports outings), as directed by the Administration.
  • A sense of modesty and cultural refinement demands that all extremes be avoided.
  • Indecent clothes with suggestive or inappropriate prints or images are prohibited.
  • Shirts that are not tucked in, sagging trousers and poorly fastened ties and hooded jumpers are not allowed.
  • Accessories worn by girls should be simple and of good taste. These include clips, pins or ear studs but nothing gaudy or flashy. Only one ear accessory must be worn on each ear lobe. Fancy or oversize earrings, make-up, rings, nail polish, jewellery and bangles are not allowed.
  • Girls and boys will keep short and clean nails.
  • Boys are not permitted to wear any other accessories apart from watches. Studs, rings, earrings, permed hair or dreadlocks are not allowed.
  • Boys’ hair must be short to a level not longer than one centimeter (1cm) and well kept.
  • Any adjustments made on school uniform for both girls and boys are not acceptable.
  • During informal activities, the dress code must be appropriate to the occasion and tidily worn.
  • Casual dressing must be decent. Cult gear, provocation styles, back to front caps, slit jeans, scruffy appearances, miniskirts, tight trousers etc. are not allowed.
  • Recognized head gear/wear and conservative sportswear for girls worn on the basis of religion may be allowed with permission from the Deputy Principals/Principal.
  • All female learners are allowed to keep neat hair or wear braids. The braids must be black and meet the school’s specifications. (Colored braids are not acceptable)